Date Posted: 6/11/2018
Job Function: Clerical
Job Number: JO-1806-7787
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ACS Professional Staffing is looking for a full-time employee to work on-site with our client. This positionsupportsthe Library and Visitor Center (DKEL) within the Public & Community Engagement (DKE) organization by applying a substantial depth of analysis when searching general and specialized databases and other diverse sources of information in order to deliver research and reference services to patrons. This position also applies standard archival practices such as appraisal, arrangement, description, preservation, and creation of paper and digital descriptive documents for archival materials, will also present programs in various locations as requestedand supplies historical information to Public Affairs and other interested parties as requested. Additionally, the Archivist Librarian makes recommendations regarding archives collection development.This position is located in Portland, OR.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. ACS Professional Staffing is an EEO/AA/Vet/Disabled Employer.
Communicate with library patrons on a daily basis. This may include contact by e-mail, phone, or in person. Respond as quickly as possible.
Researching reference questions and locating hard-to-find historic materials.
Maintain working knowledge of resources the Library receives and subscribes to (print and electronic) in order to assist patrons.
Maintain a general working knowledge on the publications available in the lending network relating to historic trends of interest in engineering, hydrology, management, environmental sciences, transmission, and any other subject that might have affected operations.
Utilize the Libraryâ€™s integrated library system: SirsiDynixâ€™s Horizon.
Provide recommendations for supplies or services that support the archives preservation program.
Participate in the acquisitionof archival materials that have been donated. This includes outreach and cultivation of good donor relations and taking action to arrange, describe, preserve and create access to these materials.
Provide input and recommendations to the GPO (Media & Print Services) program for continuous digitization of the archives to enable preservation of original materials and digital access to these materials. Includes inspection, the creationof explicit instructions for vendor and communication with other staff to create access to the digital document collection; work with cataloger, digital asset manager, andother staff to coordinate storage of converted digital collections.
Assist in drafting and development of policies and procedures related to the handling of documents, photographs, and other historic materials, as well as donor intake procedures.
Curate Film Collection: provide access to historic films
Provide circulation and public information services upon request.
Contribute digital descriptive documents (finding aids) of collections to the Northwest Digital Archives Consortium.
Serve as Library Archival Subject Matter Expert, providing recommendations to the manager on the selection, acquisition, circulation, maintenance, and elimination of archival collections, which may include original artwork, maps, research collections and other one-of-a-kind or aggregated materials.
Furnish reference, bibliographical, and readers' advisory services as needed.
Synthesize, analyze, edit, and filter incoming data/archival requests, perform in-depth, strategic research in order to provide appropriate responses and/or targeted data to the requester.
Assist and monitor researchers as they utilize the archival and library materials.
Organize and facilitate the Library Volunteers Program, including scheduling, training, assigning tasks, overseeing projects, performing quality control.
Masterâ€™s degree in Library Science isrequired.
6+ years of demonstrated Archives experiencerequired.
Graduate certificate in Archives Managementrequired.
Successful completion of the Academy of Certified Archivists examrequired.
Prior use of library automated systems isrequired(experience with HorizonÂ® Platform is preferable).
Demonstrated experience in film archives isrequired.
Demonstrated comprehensive knowledge and understanding of Pacific Northwest historyrequired.
Proficiency inMicrosoft Office Suite 2010 proficiencyrequired.
Must have workingknowledge of computers and familiarity with programs used to perform library and digital archives tasks, such as EAD and other digital archives methodologies.
Knowledge of office procedures governing correspondence control and preparation, communication channels, records management, etc.
Must have demonstrated editing and proofreading skills.
Position requires excellent attention to detail and beingvery thorough in completing work assignments.
Demonstrated ability to manage multiple tasks and competing forneeds concurrently under constricted deadlines.
Ability to plan, organize, anticipate needs and problems, before they arise, and utilize creative thinking skills in order to efficiently identify a solution.
Proven ability to work under pressure in constantly changing and demanding environments; demonstrated flexibility and ability to deal with ambiguity.
Ability to work in a professional manner, effectively, collaboratively, and constructively with all levels of personnel, inside and outside of the agency.
Ability to work well both independently and with varying workgroups to elicit and foster a positive and supportive work environment.
Must be customer-oriented and be able to adapt to work with client staff in a professional and communicative manner. Good communication skills are required.
Work independently and effectively under the pressure of frequent interruptions, changes in priorities, and be able to maintain tact and diplomacy.
Keep updated on issues and priorities affecting work or the organization. Demonstrate judgment when advising managers of upcoming events that might have a bearing on future decisions.
Valid U.S. driverâ€™s license isrequired.
Up to 10% travel to field sites anticipated; activities include research, working with asset donations, meeting with donors, picking up items for the library.
US citizens and all those authorized to work in the US are encouraged to apply
Work sponsorship not available at this ~~~ third party candidates considered for this position.