FACULTY COUNCIL ANALYST

Req #: 231928

Department: EXECUTIVE OFFICE

Job Location Detail: Hybrid Eligible (In office and Telework)

Posting Date: 03/18/2024

Closing Info

Open Until Filled

Salary: $4,387 - $5,400 per month

Shift: First Shift

Notes

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (~~~)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The University Committees of the University of Washington, also known as University Faculty Councils, are standing committees appointed by the Senate Executive Committee and confirmed by the Faculty Senate. These Councils meet regularly during each academic year to provide oversight on the areas within their charges, and to advise the Provost and the Senate Executive Committee on proposals, challenges, changing conditions, needs and opportunities that arise throughout the University. Where warranted, Faculty Councils may also propose legislative changes to the University Faculty Code. The Faculty Councils have representatives from the breadth and depth of the University faculty, administration, students - both graduate and undergraduate - and staff at the table.

Faculty Councils serve as deliberative and advisory bodies for all matters of University policy, and are primary forums for faculty-administrative interaction in determining that policy.

The twelve Faculty Councils are: Academic Standards; Benefits and Retirement; Gender, Equity, and Justice; Faculty Affairs; Information Technology & Cybersecurity; Race, Equity, and Justice; Research; Student Affairs; Teaching and Learning; Tri-Campus Policy; Campus Planning and Stewardship; and University Libraries.

Reporting to the Secretary of the Faculty Senate, the Faculty Council Analyst provides operational support for the Office of University Committees. This position assists with and provides professional support to ensure the efficient functioning and productive outcomes of the University Faculty Councils, serving as a liaison throughout the University, as well as with outside contacts.

The position is one of four professional staff who together provide for the operations and continuity of the Office of University Committees and Faculty Senate. This position provides the opportunity to work in a highly visible, collaborative, diverse and challenging environment with complex and changing schedules and priorities and deadlines.

The person in this position will handle multiple projects, be creative in problem solving, and take the initiative in developing new approaches to accomplish tasks/goals. Additionally, the individual will serve as an essential member of the Office of University Committees/Faculty Senate group, contributing to Office policies and procedures, operational decision making, and as a peer resource for other administrative staff; advise faculty and administration of rules and regulations of the University of Washington, the Faculty Code; and ensure compliance with those rules.

Competitive candidates will be creative, flexible thinkers, able to work independently and with a team, attentive to detail, accurate, able to handle confidential matters with discretion, and be able to exercise good judgment. Inherent to success in this position is the ability to manage complex schedules and priorities, to prioritize (and re-prioritize) work and to meet multiple deadlines.

DUTIES AND RESPONSIBILITIES Analytical and Operational Support to Faculty Councils (70%)

• Provide analytical and operational support to the twelve University Faculty Councils, including program planning, consultation with and administrative support of committees and groups, recruitment and tracking of Council membership, taking minutes of all meetings.
• Develop in-depth understanding of each council's issues so as to be able to directly advise committee chairs and members and aid them in carrying out their role in shared governance.
• In collaboration with the Policy and Legislative Analyst, identify issues and legislative projects requiring special project support and advise Senate leadership accordingly.
• Advise councils on rules and regulations of the University of Washington and the Faculty Code.
• Maintain official University records of Council business and membership.

Business Operations Support to the Office of University Committees/Faculty Senate Group (30%)

• To ensure continuity of office operations, must be able to take on duties of the other Faculty Senate staff members as needed and required.
• Serve as member of the Office of University Committees/Faculty Senate group, contributing to Office policies and procedures, operational decision making, and as a peer resource for other administrative staff.
• Organize information in physical or electronic format to facilitate workflow within the Office of University Committees.
• Maintain the Faculty Senate social media account(s) and websites.
• Develop press releases of current issues for online publication.

MINIMUM REQUIREMENTS

• Bachelor's degree, preferably in educational administration, public policy, public administration, political science, or related field.
• 1 year of administrative and analytical experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS

• Excellent communication and interpersonal skills, including writing and analysis.
• Comfortable interacting with various levels of central administration, administrative staff, faculty, and faculty leadership, as well as students. These interactions often involve confidential and/or sensitive matters, requiring tact, discretion, and professionalism.
• Good organizational, time management, planning and follow-through skills.
• Attention to detail, self-motivated and capable to take the initiative to get results and find solutions or resolve issues.
• Ability to work both independently and as part of a team.
• Ability to work on multiple, varied projects and "multi-task" in an environment of shifting priorities, requiring the ability to handle ambiguity.
• Knowledge of general office procedures and functioning; solid skills in telephone and email etiquette.
• Strong computer skills including expertise with Microsoft Office Suite.

DESIRED QUALIFICATIONS

• Experience with, and interest in, legislative process.
• Experience with basic web maintenance and the use of a web editor.
• Experience with database use and data extraction.

WORKING ENVIRONMENT

Eligible for hybrid work schedule (remote and in-office setting)

Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you log into your "My Jobs" page. If you choose to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.