College Assistant

College Assistant

Job ID

26313

Location

City College of New York

Full/Part Time

Part-Time

Regular/Temporary

Regular

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GENERAL DUTIES

Under the supervision of the CUNY Administrative Assistant and other senior staff members; College Assistants will be responsible for the following:

• Greet students as they enter the Health & Wellness Center

• Answer the telephone and communicate with caller in a professional and courteous manner

• Provide clerical support for three different departments; Health, Counseling and Gender Resources

• Monitor email inboxes for all three departments hourly

• Sort and distribute mail

• Respond to students' inquiries via email or in-person

• Provide accurate information regarding health, counseling and gender resources via in-person, telephone and/or email

• Maintain confidentiality and abide by HIPPA privacy laws

• Check students in for their scheduled appointments and/or walk-in appointments

• Assist students with intake forms via web-based platform

• Schedule and/or reschedule appointments for health, counseling and/or gender resources via in-person, telephone and/or email

• Record and relay clear and concise messages for appropriate staff members

• Operate office machines i.e., PC, Mac, fax machine, xerox machine, scanners etc.

• Maintain physical and electronic filing systems

• Review incoming immunization records via fax, postal mail, email, and/or secure transfer, ensuring DOH/CUNY compliance and process student's records via CUNYFirst, remove registration holds if applicable

• Obtain required identification and consent forms for release of records

• Miscellaneous tasks will be assigned by supervisor and/or other senior staff members of Health and Wellness.

• Tabling at various events which included Freshman and Transfer Orientations

• Assist in data collection for reports and surveys

• Assists in statistical or research activities

• Assist senior staff with special projects such as creating policy and procedure manuals

• Create marketing materials for events and workshops

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

COMPENSATION

New Hire: $15.61*

Incumbent: $25.51

*This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

If you are viewing this job posting in CUNYFirst, please click on "Apply Now" on the bottom of this page and follow the instructions.

If you are viewing this job posting externally, please apply as follows:

• Go to ~~~ and click on "Employment"

• Click "Search job listings"

• Click on "More options to search for CUNY jobs"

• Search for Job Opening ID number: 26313

• Click on the "Apply Now" button and follow the instructions.

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

Open until filled with review of applications to begin July 21, 2023.

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.