Assistant Director for University Housing

Assistant Director for University Housing

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Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S05314P

Position Title Assistant Director for University Housing

Department University Housing

Location Arlington

Job Family Executive/Administration

Position Status Full-time

Work Hours Standard

Work Schedule

Monday-Friday; 8:00am-5:00pm.

• General office with periodic site visits to properties.

• Occasional weekends in relation to resident check-in and resident recruitment events.

• Nights and weekends as job dictates.

Open to External and Internal

Salary Salary is commensurate based on qualifications and relevant experience.

Duration Funding expected to continue

Pay Basis Monthly

Benefits Eligible Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

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University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution. UTA ranks No. 4 nationally in Military Times' annual "Best for Vets: Colleges" list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA's $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at ~~~ . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

Assist in the effective management of University Housing. Provide supervisory, management, and IT skills related to leasing, property management, policies and procedures, collections, lease contract disputes, loss claims, and tenant communications for designated properties. Serve as a liaison with other departments to facilitate program development and back-up support to Associate Director, Auxiliary Services.

Essential Duties and Responsibilities

Leasing, Marketing, and Contract Administration:

• Maximize occupancy of university rental properties.

• Oversee leasing process; update contracts, leases, and terms and conditions; develop and supervise maintenance of administrative systems related to leases, contracts, keys, and occupant and property records for designated properties.

• Works closely with marketing staff to implement effective marketing strategies.

Information Systems Administration:

• Works closely with the Assistant Director, IT for Auxiliary Services in the implementation and maintenance of appropriate information systems technology to provide effective and efficient operations.

• Manage all aspects of the housing application process including applications, roommate matching, room selection, sign-up and renewal of current residents, leasing, and managing waitlists.

• Innovates and leverages technology to achieve desired outcomes.

• Develops custom reports.

• Works closely with Apartment and Residence Life to achieve successful integration of applied technologies.

• Trains others in the use of applied technologies.

Employee Supervision:

• Recruit, select, train, supervise and evaluate assigned staff for designated properties.

• Serve as Housing Liaison to Residence Life.

• Direct activities and provide evaluation of Residence Life professional staff in functions related to housing operations.

Property Management and Development:

• Serve as Housing Liaison to Facilities Management for designated properties.

• Coordinate communication of tenant service programs related to extermination, filter service, property improvements, and life safety inspections.

• Assist with implementing effective strategies related to property improvements, property take over, and closing of campus housing properties.

• Assist in the purchase of goods and services.

Collections:

• Work with Student Financial Services to collect past due rent.

• Communicate with tenants regarding past due accounts.

• Initiate necessary tenant evictions.

Policy and Procedure Administration:

• Assist in the development and implementation of policies and procedures related to effective operations.

• Interpret regulations and decide on questionable cases.

• Recommend updates to departmental publications.

Tenant Communications and Concerns:

• Inform tenants of issues affecting their community.

• Draft and approve notices for distribution to tenants.

• Interview tenants and respond to concerns and complaints.

• Provides advisement and referral services for tenants.

Contract Disputes and Loss Claims :

• Review appeals related to lease contract disputes; document claims for losses to personal property and injuries.

Department Representative:

• Serve as a liaison with other agencies and departments to facilitate program development.

Other:

• Other duties as assigned by the Associate Director, Auxiliary Services.

Minimum Qualifications

• Master's degree with three (3) years of professional experience in the management of university-owned student housing properties.

• Three (3) years of professional experience in employee supervision and training.

• Proficient in custom report writing and use of MS Excel and database or reservations systems.

• Valid Class C Operator's Driver's License (or other states' equivalent for driving a personal vehicle) or higher.

Preferred Qualifications

• Proficient in the use of StarRez or similar comprehensive student housing management software system.

• Advanced skills in custom report writing and MS Excel.

Knowledge, Skills and Abilities

• Excellent communication skills.

• Ability to complete all physical tasks as needed.

Knowledge in:

• Supervision

• Being a housing coordinator

• Housing Operations

• Leasing Consultants

• Graduate Leasing Consultant

Other Requirements

Working Conditions

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to ~~~ or email ~~~ .

Posting Detail Information

Number of Vacancies 1

Open Until Filled

Minimum Number of References Required 3

Maximum Number of References Accepted

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

1. *What is the highest level of education attained?

2. GED

3. High School Diploma

4. Associate's Degree

5. Bachelor's Degree

6. Master's Degree

7. PhD or equivalent

8. *How many years of supervisory experience do you have?

9. None/less than 2 years

10. 3 to 4 years

11. 4 to 5 years

12. 6 or more years

13. *How many years of related experience do you have?

14. None/less than 1 year

15. 1 to 2 years

16. 3 to 4 years

17. 5 years or more

18. *Do you possess a valid Texas Class C operator driver's license or any other states equivalent to driving a personal vehicle?

19. Yes

20. No

Documents Needed To Apply

Required Documents

1. Resume or CV

2. Cover/Interest Letter

Optional Documents

1. References (Additional)

2. Transcripts