ADMINISTRATOR

Req #: 229890

Department: SCHOOL OF DENTISTRY

Posting Date: 02/14/2024

Closing Info

Open Until Filled

Salary: $7,500 - $10,130 per month

Shift: First Shift

Notes

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (~~~ )

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

POSITION PURPOSE
The University of Washington Department of Oral Medicine is a global leader in patient care, teaching and research involving diagnosis and nonsurgical management of diseases of the orofacial complex and systemic and behavioral disorders that impact oral health, including:

• Orofacial pain, including temporomandibular disorders (TMD).

• Neurosensory and motor disorders.

• Mucosal diseases.

• Oral cancer and complications of cancer therapy.

• Dental care for patients with disabilities.

• Salivary dysfunction.

• Oral complications of systemic illnesses.

• Craniofacial imaging and other diagnostics.

• Dental urgent care. We Value:

• Excellence and integrity in all areas of our mission - teaching, research and patient care.

• Education of students and professionals in the delivery and evaluation of clinical care guided by evidence-based patient care principles.

• Diversity of backgrounds and viewpoints among our faculty, staff and students.

• Collaboration with colleagues in the School, the University and in the community - regionally, nationally and internationally.

• Compassion for patients, students and colleagues. The Administrator reports directly to the Department Chair with a secondary reporting line to the Associate Dean for Finance and Resources. The Administrator is responsible for assessing and managing the overall fiscal and operational health of the department. This includes financial planning and management of over $5.5M in funds from a variety of sources including institutional funding, clinical revenues, gifts, graduate medical education (GME) salary, and grants and contracts. The administrator must establish policies and procedures governing all aspects of the overall operations including strategic planning, faculty and staffing requirements, recruitment of faculty and staff, regulatory compliance, employee compensation, staff human resources, academic affairs, and faculty scheduling for critical roles.The Administrator must demonstrate an effective business acumen and work collaboratively with faculty and staff to advance the strategic goals of the School of Dentistry and the mission of the department. The ideal candidate will understand and possess the skills required to respond to and report on resource and financial complexities for both academic programs and revenue generating clinics as well as activities from research, and gifts and endowments. Clinical operations generate over 50% of the overall funding for the department and must be managed on a self-sustaining basis. The Administrator is expected to exercise independent judgment and discretion in policy development and serves as the primary liaison with the School of Dentistry's Human Resources, IT, and Finance and Accounting teams, as well as other centralized operational support teams. DUTIES AND RESPONSIBILITIES Financial Administration (40%)

• Develop and prepare annual budgets for Departmental programs and submit them in Adaptive, the Workday financial accounting system budgeting program.

• Using University financial accounting tools and standards, monitor income and expenditures in all department budgets.

• Update annual projections from monthly activity including identifying variances and proposing adjustments as necessary.

• Manage fiscal compliance related to internal financial controls, especially ProCard, petty cash, travel, and payroll expenses.

• Manage GME finances supporting the residency program, including tracking for Medicare reporting and contractual allocations.

• Oversee staff whose responsibilities include reconciling income, expenditures and budgets and producing periodic financial reports.

• Identify appropriate funding assignments for faculty and staff salaries.Financial Oversight of Clinics (20%)Working collaboratively with the Director of Clinical Operations:

• Assess, develop and implement clinical practice benchmarks.

• Develop standard financial performance reports including identifying performance trends and factors that may impact clinical finances.

• Respond to developing and emerging issues affecting financial sustainability.

• Advocate for accountability of the faculty and staff for their role in the success of the treatment and revenue cycle processes.

• Identify, define, and support implementation of processes that reduce errors and result in increased efficiency and revenues.

• Work closely with the Director to optimize clinical and financial processes.

• Utilize the patient record system (axiUm) to generate performance metrics including clinical reports, cost accounting, billing and collections.

• Provide clinical data analysis and support to department faculty, staff, and student leadership for annual planning purposes.

• Work with SOD-IT to develop, implement, and maintain department metrics for billing and revenue cycle analysis and improvement.

• Manage space, facilities, and compliance issues affecting departmental clinics.Human Resources Management (20%)

• Oversee faculty appointments, promotion, and tenure actions.

• Monitor proper faculty licensing and credentialing and initiate new credentialing or renewal actions as necessary.

• Recruit, hire, and onboard all new departmental staff; and, train, supervise, and manage the performance of direct reports.

• Oversee payroll and personnel documents for staff, faculty, students, visiting scholars and scientists.

• Conduct annual reviews and merit assessments for direct reports and oversee the processes supporting these activities for all other departmental staff.

• Collaborate with School of Dentistry Human Resources regarding faculty and staff recruitment as well as faculty appointments, promotions, salary actions, performance reviews, and corrective action issues.

• Interface with UW Human Resources, SODHR, union representatives and other parties as necessary in support of departmental staff.Other Administrative Responsibilities (20%)

• Work with SoD Information Technology to develop and implement systems in support of administrative and operational efficiencies.

• Develop and implement operational policies and procedures, and oversee compliance with ongoing operational policies and procedures.

• Oversee database development, maintenance, and reports (i.e. metrics, statistics, and/or surveys) in response to School, University, accreditation and/or peer institution inquiries.

• Manage support for departmental program accreditation.

• Attend faculty meetings and provide appropriate administrative and financial information and analysis.

• Other duties as assigned. MINIMUM REQUIREMENTS

• Bachelor's degree in business administration, healthcare administration, or other comparable area, and four to five years of experience in a strategic or financial role in an academic, healthcare or public/private dentistry, medical-related or comparable organization.

• 2-3 years' experience overseeing financial outcomes or having direct fiscal responsibility for organizational financial outcomes. Equivalent education and experience from which comparable skills and abilities have been obtained may substitute for specific requirements.

• Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.