Make Your Team Responsive With These Five Ways

Julie Shenkman
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If you don't take care of your customers, someone else will. The success of your business relies on excellent customer service, so it's crucial that all employees make clients a top priority. Follow these five tips to make your team more responsive to customers and ensure the longevity of your organization.

1. Increase Communication Options

These days, a customer service telephone number isn't enough. Let customers reach your team through various channels. Equip your company website with a chat feature so customers can get the answers to quick product-related questions before ordering. Use text alerts to provide customers with shipping updates and tracking numbers. Maintain social media profiles, and dedicate specific employees to monitoring feedback, handling complaints and replying to inquiries.

2. Hire the Right Employees

Create a customer service staff made up of highly qualified professionals. Choose employees who have experience in customer relations, and provide your team with ongoing training to enhance their customer service skills. Reward exceptional job performance by offering incentives or providing recognition, and continuously remind staffers that providing superior customer service is always at the forefront of every client interaction.

3. Empower Your Customer Service Staff

Customers are bound to become impatient and feel dissatisfied with their experience when their call is bounced to other team members or when they're stuck on hold waiting for a manager's approval. To prevent this from happening, give your team the power to make decisions when interacting with customers. Rather than providing a script for staff members to follow, allow your customer service reps the freedom to handle each call based on the customer's needs.

4. Employ Up-to-Date Technology

Make sure you're making use of modern technology to provide the best customer service experience possible and reduce wait times for your clients. Using routing technology ensures that each customer's phone call goes directly to a rep who can solve the client's problem, eliminating the need to transfer phone calls or keep customers on hold. Employ tracking technology that identifies each phone call by a customer or account number so clients aren't required to repeat the same information to other agents.

5. Monitor Employee Performance

Record customer service calls and review a sampling on a regular basis to ensure your team members are handling customers appropriately. Conduct post-call surveys with customers to garner value feedback on their experience; ask a few brief questions to determine the client's level of satisfaction. Use the information obtained to improve future interactions and streamline your organization's process.

By following these five tips to ensure your team is more responsive to client needs and inquiries, you can improve the customer experience and guarantee satisfaction. This builds customer loyalty, generates word-of-mouth referrals and recommendations and enhances the reputation of your business, providing a bright future for your organization.

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