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Sch of Nursing University Job Title Office Assistant 3 Bargaining Unit L34 Job Category Clerical &... functions incidental to office activities. Required......
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For your reference, we have included the original job posting below.
Office Assistant 3
Job Number:
39050243
Company Name:
Yale University
Job Location:
New Haven, CT US
Job Category:
Education, Training, & Library
Office Assistant 3
Yale Posting Status CLOSED TO FURTHER APPLICATIONS Original Posting Date 26-Oct-2011 STARS Requisition number 14522BR Department Sch of Nursing University Generic Title Office Assistant 3 Bargaining Unit L34 Job Category Clerical & Technical Type of Employment Part Time If Part-time, total # of hours to be worked 30 Duration Type Regular (Min/Max)">Salary Grade(Min/Max) (Min/Max)">C Work Week Standard - 37.5 hrs (M-F, 8:30-5:00) Work Hours (Other than Standard) 9am-3pm Work Location Central Campus Worksite Address 100 Church Street South Position General Purpose/Overview of Responsibilities: Provide a high level of customer service and administrative support to the Business Office and Nursing School Community. Essential Duties 1. Serve as primary source of information on business procedures; answer routine questions and provide problem solving assistance. Answer business phone line and greet office visitors. 2. Check all routine business transactions submitted for completeness and accuracy. Research and obtain missing documentation. Process after approval. Instruct support staff on correct completion of routine business forms, including iExpense and SciQuest preparation of reports. 3. Collect temporary and student timesheets. Verify supervisor signatures, accuracy of time reported, hourly wages where appropriate and PTAEO. 4. Research and resolve vendor invoice problems. 5. Provide general office duties such as prepare cash deposits; open sort, review distribute mail; maintain financial records and files; coping; issue and record TANs, VIPs, copy machine codes. 6. Serve as contact involving facility services, repairs and maintenance. Respond to, and submit requests for services. Monitor results for workmanship and ensure resolution in a timely manner. Report and resolve concerns. 7. Maintain spreadsheets, and database records including equipment, service and maintenance, movable equipment, space. 8. Print and maintain distribution schedule of all monthly accounting statements using Brio Portal. 9. May assist staff, faculty and students with the completion of forms and perform other administrative and clerical functions as needed. Required Education and Experience 1. Four years of related work experience, two of them in the same job family at the next lower level, and high school level education; or two years of related work experience and an Associate's Degree; or an equivalent combination of experience and education. Additional Education and Experience 1. Preferred: Experience in a Business Office environment; Yale Oracle and financial applications. Skills & Abilities 1. Superior customer service skills. 2. Proven ability to work independently to prioritize and multitask, with meticulous attention to details and accuracy. 3. Excellent communication, organization and interpersonal skills. 4. Excellent attendance and punctuality record. 5. Excellent computer skills including Word and Excel. 6. General accounting/bookkeeping/office skills. Background Check Requirements All external candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle and credit checks based on the position description and job requirements. All offers are contingent on successful completion of a background check. Please visit for additional information on the background check requirements and process.
