Executive AssistantOversee and manage the office of the SVP of Programming & Strategy, o include coordination of travel, calendar, expenses and filing as well as administrative support of the two departments as needed.
Responsibilities:
1. Answer telephone, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within the scope of authority.
2. Schedule, organize, and coordinate meetings, including travel, transportation and hotel arrangements, coordination, preparation, and distribution of materials, agendas, and notes, handouts.
3. Type and compose memorandums, letters, forms, procedures, contracts, proposals, and other documents and correspondence, as appropriate.
4. Arrange travel itineraries and prepare travel and expense reports, purchase orders, and check request
5. Prepare presentations and coordinate video needs for network, and departmental/team meetings, including annual budget presentation.
6. Monitor monthly expenses, reconcile budget, and refer discrepancies for resolution.
7. Schedule executives' appointments, maintain and update supervisors' daily calendar.
8. Provide administrative support for both departments including handling shipping requests, dub requests, subscription requests, premium tracking, inventory tracking and fulfillment, vacation tracking, mail distribution, and other duties as assigned.
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