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Answer and route telephone calls to the appropriate person Greet walkin visitors Typing quotations and bids Collect information needed for quotes Mailing transmittals, invoices and acknowledgements Create templates for mailing labels Type letters ...
Lawrence Berkeley National Laboratory - Berkeley, CA US
Opportunity Position Summary: Under general supervision, the Patent Secretary/Marketing Assistant will provide a broad range of administrative and clerical support to the Marketing and Patents groups in the Technology Transfer and Intellectual Property Management ...
Categories: Financial Clerk, Office Clerk, Secretaries Classification: Full Time Salary: $40,000$52,000 The Executive Administrative Assistant will Interface with company executives and other individuals both internally and externally on matters relating ...
For your reference, we have included the original job posting below.
Department Administrative Secretary
Job Number:
25028841
Company Name:
MIT Lincoln Laboratory
Job Location:
Lexington, MA US
Job Category:
Education, Training, & Library
Department Administrative Secretary
Job Title: Department Administrative Secretary State: Massachusetts
City: Lexington
Description: Position Summary:
Will provide secretarial and administrative support to the Laboratory's Chief Security Officer (CSO). Will coordinate major department seminars, workshops, and other special events. Duties include word processing, preparing briefing charts, creating spreadsheet reports, electronic archiving of briefings, handling and composing correspondence, coordinating travel, answering telephones and e-mail, receiving visitors, initiating and releasing purchasing requisitions and performing other miscellaneous tasks in support of administering smooth office operations. Will require discretion in dealing with a wide range of privacy matters. Past experience working effectively at executive office level coordinating actions, meetings, and appointments. Must have excellent interpersonal skills. Maintain files and records for legal agreements, contracts, and important Laboratory records. Extensive interaction with Laboratory personnel. Ability to work successfully in a team environment is essential as is ability to work under pressure in a fast-paced, multi-faceted office. Will coordinate meetings and schedules as the senior representatives of Sponsors, Campus, and various Federal Agencies.
Requirements:
* High School graduate or equivalent with minimum 4.5 years professional secretarial administrative experience; post-high school education will count toward experience.
* Excellent written and oral communication skills are required.
* Must be able to work effectively in a team-oriented environment.
* Excellent computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint are required.
* Practical experience with SAP to initiate and track purchases, computer-based schedules and data base applications (MS Access) is desired.
* The ability to obtain and maintain a government security clearance is required.
