Coordinator, Business, Out of School Time, Office of Teaching & Learning

Coordinator, Business, Out of School Time, Office of Teaching & Learning

Coordinator, Business, Out of School Time, Office of Teaching & Learning


Openings (1)

Our public school students need your expertise, passion and leadership.
We are looking for highly motivated and skilled talent to join our team at District of Columbia Public Schools (DCPS). We seek individuals who are passionate about transforming the DC school system and making a significant difference in the lives of public school students, parents, principals, teachers, and central office employees.
DCPS serves 45,000 students in the nation's capital through the efforts of approximately 4,000 educators in 123 schools. As part of a comprehensive reform effort to become the preeminent urban school system in America, DCPS intends to have the highest-performing, best paid, most satisfied, and most honored educator force in the nation and a distinctive central office staff whose work supports and drives instructional excellence and significant achievement gains for DCPS ition Overview

The Business Coordinator for the Office of Out-of-School Time (OST) is responsible for directly supporting the overall work of OST, with an emphasis on administrative support, to ensure that all facets of OST priorities proceed. The position will provide overall administrative support OST and its priorities. This position requires a detail-oriented individual with the ability to proactively manage workflow and a complex schedule, facilitate communication and correspondence, and operate with considerable independence and discretion in a fast-paced office.
The overall goal of OST is to expand opportunities for positive youth development through high-quality, affordable academic, wellness and enrichment programming outside of the traditional school day. Our vision is that the DCPS out of school time programs will be the premier model in the nation for providing accessible and engaging afterschool and summer programming, integrating out-of-school time activities with school day learning, and ultimately supporting overall student achievement.
This position reports to the Director of cational Requirements

Bachelor's degreeQualifications

Bachelor's degree and 1-3 years work experience required, with master's degree and specific experience in project management preferred.
. Previous experience in a public sector or start-up, fast-paced office environment strongly preferred.
. Highly organized, process-focused individual with high standards for personal performance.
. Interest and ability to perform administrative duties with an excellent attention to detail.
. Ability to multi-task, prioritize activities, adapt to changing priorities, and work in a dynamic, fast-paced environment.
. Motivated, self-directed, and proactive problem solver with the ability to work independently (with minimal guidance) and produce high-quality work.
. Commitment to customer service, with ability to anticipate needs with minimal direction.
. Confidence and experience required to propose, articulate, and justify recommended courses of action (ability to manage up).
. Strong professional judgment, discretion, and ability to maintain confidentiality.
. Strong interpersonal skills with the ability to maintaining professional relationships with various constituencies (internal and external stakeholders).
. Enthusiastic and passionate about the mission of the Office of Out-of-School Time -- ability to clearly articulate and support the work of the office.
. Flexibility, team orientation, positive attitude, and willingness to contribute at all levels to a rapidly growing team.
. Strong communication, writing, and editing skills.
. Skilled in computer applications. Specifically, Microsoft Office applications such as Outlook, Word, Excel and PowerPoint and student/staff databases.

Personal qualities of top candidates:
. Commitment to Equity: Passionate about closing the achievement gap and ensuring that every child, regardless of background or circumstance, receives an excellent education.
. Leadership: Coaches, mentors, and challenges others to excel despite obstacles and challenging situations.
. Focus on Data-Driven Results: Relentlessly pursues the improvement of central office performance and school leadership, instruction, and operations, and is driven by a desire to produce quantifiable student achievement gains.
. Innovative Problem-Solving: Approaches work with a sense of possibility and sees challenges as opportunities for creative problem solving; takes initiative to explore issues and find potential innovative solutions.
. Adaptability: Excels in constantly changing environments and adapts flexibly in shifting projects or priorities to meet the needs of a dynamic transformation effort; comfortable with ambiguity and non-routine situations.
. Teamwork: Increases the effectiveness of surrounding teams through collaboration, constant learning and supporting others; sensitive to diversity in all its forms; respects and is committed to learning from others
. Dependability: Does whatever it takes to consistently deliver with high quality under tight deadlines; successfully manages own projects through strong organization, detailed workplans, and balancing of multiple priorities.
. Communication and Customer Service Skills: Communicates clearly and compellingly with diverse stakeholders in both oral and written forms; anticipates and responds to customer needs in a high-quality and courteous ponsibilities

Provide administrative support to the Office of Out-of-School Time (OST) to increase efficiency and effectiveness, including but not limited to the following tasks:
. Manage calendar of Director, Office of Out-of-School Time
. Schedule, coordinate, and provide logistical support for OST staff meetings; take notes at meetings as requested; distribute and track follow up items.
. Prioritize and organize incoming information, including mail, documents for signature, informational materials, phone calls and messages, and email.
. Review and edit letters, memos, reports, emails, meeting minutes to ensure consistency in tone, message, and quality. Disseminate these documents to OST staff as needed.
. Prepare and distribute correspondence to effectively communicate OST policies and procedures.
. Arrange travel for OST staff.
. Maintain records and files as needed.
. Document time and attendance of OST staff.
. Secure appropriate signatures and approvals, as needed.
. Manage all procurement activities.
. Demonstrate appropriate assertiveness in providing support to the OST director and managers.
. Proactively prepare materials, prioritize information and internal and external activities, anticipate issues, present decision-making information, propose solutions.
. Assist with tracking progress of key projects and initiatives within the OST; ensure proper follow-though on tasks, initiatives, and directives; flag key issues of concern.
. Identify and resolve problems independently, in accordance with existing policies; exercise judgment and refer issue to manager or other staff as appropriate.
. Respond to a variety of inquiries that require basic content knowledge and refers other inquiries to appropriate staff members and other offices, as appropriate.
. Act as a liaison between OST and a variety of internal and external DCPS stakeholders including coordinators, parents, teachers, principals, DCPS leadership and internal staff, district government agencies, members of the community, and other partners
. Serve as an initial point of contact and key resource for information requests related to OST programs.
. Respond effectively in a timely manner to requests.
. Facilitate communication between Director and OST staff about programmatic and procedural issues.
. Keep abreast of various District of Columbia Public Schools procedural requirements and the necessary changes that accompany them.
. Build relationships with OST staff and other DCPS departments to drive collaboration and project success.
. Provide ad hoc analytic or research activities as requested.
. Coordinate or implement several small or medium-sized projects, or components of a larger project.
. Assist with overall office-wide procedures and day-to-day operations as requested (managing shared space, coordinating team calendars, facilitating support for IT issues, on-boarding staff, and maintaining shared office supplies and technology).
. Provide ad hoc support to OST managers and other staff.
. Work under extremely tight deadlines in a fast-paced environment with multiple responsibilities.
. Maintain confidentiality of conversations, files, mail, facsimiles, folders and all other confidential documents (electronic and hard-copy).
. Utilize Microsoft Word, Outlook, Excel, PowerPoint and Access to format executive memos, presentations, charts, graphs and tables for reports and presentations.
. Support and carry out the Chancellor's mission to transform DC Public Schools and close the achievement gap.
. Perform other related duties as assigned.
Notice of Criminal Background accordance with the Criminal Background Checks for the Protection of Children Act of 2004, this position has been designated and identified as one which requires a criminal background check and/or traffic record check. If you are tentatively selected for the position, a criminal background check and/or traffic record check (for positions which require the operation of a motor vehicle) will be conducted. A final offer of employment is contingent upon the receipt of a satisfactory criminal background check and/or traffic record check.

Notice of accordance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title II of the Americans with Disabilities Act of 1990 and the D.C. Human Rights Act of 1977, as amended, District of Columbia Official Code Section 2-1401.01 et seq. (Act), the District of Columbia Public Schools (DCPS) does not discriminate (including employment therein and admission thereto) on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family status, family responsibilities, matriculation, political affiliation, genetic information, disability, source of income, status as a victim of an interfamily offense, or place of residence or business. Sexual harassment is a form of sex discrimination, which is prohibited by the Act. In addition, harassment based on any of the above-protected categories is prohibited. Discrimination in violation of the aforementioned laws will not be tolerated. Violators will be subject to disciplinary action.
Title IX regulation requires schools to implement specific and continuing steps to protect students and others against discrimination on the basis of sex. Students, parents and/or guardians with inquiries regarding Title IX non-discrimination policies related to students and student activities shall contact:
Title IX Coordinator
Office of Youth Engagement
District of Columbia Public Schools
1200 First St, NE, 8thFloor Washington, DC 20002
Washington, DC 20002

or
Assistant Secretary for Civil Rights
U.S. Department of Education
Office for Civil Rights
400 Maryland Avenue, SW
Washington, D.C. 20202-1100
Telephone:
FAX: ; TDD:
Email:
Inquiries regarding the non-discrimination policies of DCPS will be handled as follows:
Employees with inquiries regarding non-discrimination policies related to employment and employees or who wish to file a discrimination complaint should contact:
Equal Employment Opportunity Specialist
Office of Labor Management & Employee Relations
District of Columbia Public Schools
1200 First St, NE, 10th Floor Washington, DC 20002

Students, parents and/or guardians with inquiries regarding non-discrimination policies related to students and student activities, including Section 504, should contact:
Director of Targeted Student Support
Office of Youth Engagement
District of Columbia Public Schools
1200 First St, NE, 10th Floor Washington, DC 20002

Position InformationOpening Date: July 18, 2011
Closing Date: July 18, 2011
Vacancy Announcement Number: 10-CAO-160
Salary: $47,929-$50,996
Location: Washington DC

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